Purpose of the Job:
To provide effective and efficient administrative support to the team, taking a pro-active approach towards work and colleagues.
Principal Accountabilities:
Secretarial/Administration:
• To undertake the efficient handling of expenses and invoices.
• To maintain accurate and up to date filing systems/archive systems.
• To collate, compile and distribute reports and selected management information.
• To prepare information packs in preparation for meetings.
• To ensure the efficient distribution of incoming post.
• To organise travel as and when required including hotel bookings if necessary.
• To prepare presentations for both internal and external use to the standard required.
• To support the business activities of the Regional Manager and the Underwriting team.
• To undertake administration duties; including the logging of incoming quotations.
• To effectively vet and direct incoming phone calls.
• To be responsible for the administration of any external corporate events.
• To manage any office maintenance services as necessary, including control of office stationery and supplies.
• To become involved in simple policy production, especially that involving use of the Britbord Binder.
Diary Management:
• To be responsible for diary organisation, room bookings and ordering of refreshments.
• To meet, greet and liaise with internal and external clients and third parties when necessary.
Education, Qualifications, Knowledge, Skills and Experience:
• Educated to a good overall standard of education.
• Advanced Microsoft Office skills including PowerPoint, Word, Outlook and Excel.
• Knowledge of financial services or insurance sector is desirable.
• Excellent written and oral communication skills; able to communicate with staff at all levels.
• Able to work on own initiative.
• Effective prioritisation, organisation and multitasking skills; able to manage own and others time.
• Solid administration experience gained within relevant sector.